Quick Links
Finding a meeting time that works for everyone can be a real headache. These meeting scheduler tools make it easier to find common time slots or share your availability without unnecessary stress.
Doodleoffers free and subscription options to simplify meeting scheduling, making it one of the best options for personal and professional use. This tool stands out for its convenient and easy-to-use features which include:
To create a free Doodle poll, follow these steps:
2Google Calendar
Screenshot by Hailea Stone – no attribution required.
Google Calendar excels as a top scheduling app due to its easy-to-use interface and customizable features. Google Calendar, a component of a broader suite of tools, integrates effortlessly with other Google apps like Gmail, offering extensive feature flexibility. It lets you create group schedules, track everyone’s availability, monitor out-of-office statuses, and coordinate deadlines efficiently.
To schedule a meeting, you need to create a Group Calendar on the site or within the app. Here are the steps to get started:
For an easy-to-use, all-purpose meeting app, Google Calendar is a great choice. If you have a lot of upcoming meetings, consider theseadditional tips to keep your Google Calendar organized.
Calendlyis another great option with free and premium subscription options. When you’re setting up a schedule, Calendly will ask for your time slot preferences, then use them to determine your availability. The recipient will choose a meeting time via email and, once confirmed, it will be automatically added to your calendar.
Additional standout features of Calendly include:
Calendly provides a versatile scheduling solution with features designed to streamline the process and boost productivity.
4StrawPoll
StrawPollis a no-sign-up tool for creating a variety of polls, but the makers specifically boast of its ability to schedule meetings quickly and efficiently. StrawPoll receives a thumbs-up as a quick online meeting scheduler, especially when scheduling with many people.
With StrawPoll, you can:
To get started, just selectCreate a Pollin StrawPoll and add the meeting details; your poll is then complete. In the advanced settings, you can also make the poll private with a direct link, allow “if needed” answers, and hide participants from each other.
Rallyoffers a great platform to use on your phone, both as a creator and recipient. This free, open-source, ad-free scheduling tool requires no registration and can run on your server for privacy.
To get started, simply enter meeting details such as the name, location, description, and date. Add time slots (ideal for week view) or keep them full-day (ideal for month view), provide your name and email to receive admin login details, then share the link with others. Rally also lets the poll creator update details or options if needed, enabling re-voting without needing a new link.
As the recipient, you will see three response options for meeting times: Yes (green), If Need Be (yellow), and No (grey). Once everyone has responded, the results appear in a simple table. Participants can also leave comments and add their names for identification, with no registration required. To view the results, you’re able to export all the data as a CSV file. This makes it easier to analyze responses in a spreadsheet.
ZCal’s mission seems to be to drive Calendly out of business because it offers the most important features of Calendly for free. The makers have also specifically said it will remain 100% free forever, and always be ad-free.
ZCalworks with both Google and Microsoft calendars. When you create a ZCal invitation, you can add a name, location (or video conference link), description, cover photo, and more.
Additional features of ZCal include:
When selecting a platform, consider your recipients' preferences—some may avoid polls that require sign-ups, while others may value flexible features. With this in mind, you’ll find these scheduling tools make it much easier to organize your meetings.
