Google Docs: Google's online word processor explained

Google Docs: Google’s online word processor explained

Google Docs is Google’s browser-based word processor, which many use as a free alternative to Microsoft Word. While you can use it to create and format documents, an interesting feature of Google Docs is that it allows people to collaborate in real time. You can work with others on the same document, whether using your laptop at work or abudget Android smartphonewhile traveling.

This article explains what Google Docs is, what it does, and how to use it so that it’s possible to get up to speed on the platform quickly.

Show your boss who’s the boss

What is Google Docs?

Google Docs is a cloud-based word processor. Word processors are tools that help you create and revise digital documents. Microsoft Word is one of the most popular word processors. Google Docs is cloud-based, which means everything is stored in the Google cloud instead of on your computer.

You may have heard ofGoogle SheetsorGoogle Slides. These productivity tools are similar to Microsoft Office Excel and PowerPoint in the same way that Docs is similar to Word. Google’s analog to Office isGoogle Workspace. This paid service includes Google’s productivity tools and more. You don’t need to pay for Workspace to use the individual tools, and Google Docs is at the top of the list for free Google software that’s worth using.

Image shows an Android smartphone laying on a desk, with the phone screen open to the Google Docs download page in the Google Play store.

What can you do with Google Docs?

Google Docs can be boiled down to a simple workflow. It’s best used for creating, editing, and sharing documents. Here’s a brief look at the key features of this software.

Create documents in Google Docs

Creating documents is pivotal for making the Google Docs workflow hum. Docs has a+ iconin the lower-right corner that you can click to generate a blank document to start working on.

This document is stored on Google’s servers, so it doesn’t take up space on your computer. It is only accessible by you, unless you choose to share it. Documents you create in Google Docs display on the main page underRecent documents. When creating documents, give them names that you’ll recognize later.

The Google Docs logo with a blurred image of the Google Docs homepage in the background

Edit documents in Google Docs

Document editing is the bread and butter of word processors. Docs is neat because the edits you make are automatically saved. If you’re new to word processors, it’s worth looking into how to edit using Google Docs. Start with simple things likehow to check your word countandhow to change the margins. There are more complex features if you want touse text boxes in documentsorinsert a personal signature. Learning a few keyboard shortcuts speeds up the editing process.

The document-sharing features in Google Docs are exceptional. Integration with Google Drive and Gmail means sharing documents is quick and easy. You can also import Word documents to the Google Docs platform. Docs is compatible with various file types, including DOCX, HTML, RTF, ODT, PDF, and more. So, no matter how you want to share your work, there’s a convenient option.

You can customize sharing permissions when sharing a direct Google Docs link. This involves choosing the recipients and what they can do (view, comment, or edit). When shared, you can collaborate with others on that document in real time. These options make collaboration precise and simple.

Image shows the Google Docs icon over a blurred screenshot of the Google Docs main page. Many previously made documents are displayed in the background.

Edit documents while offline

Since this software relies on storage in Google’s servers, people may assume they need an internet connection to work with Google Docs. You can use Google Docs offline. Google has tutorials forhow to use Google Docs offline, but you need to activate offline access in Google Drive. Before doing offline work, you may need to prepare and check some document settings in Google Docs.

Download add-ons for Google Docs

Docs offers extra features, known as add-ons, that make it a versatile word processor. you could download hundreds of add-ons for free from theGoogle Workspace Marketplace. These add-on features range from simple things likeadding more fontsto more complex functionalities. For example, the table of contents add-on is great for anyone working on longer documents with many subheadings. There are helpful add-ons available for all kinds of document work.

How to use Google Docs in the web browser

Using Google Docs through the web browser is a common way to get work done from anywhere. These steps outline the basics of using Google Docs on the web.

After completing these steps, you’re ready to move forward with document work and collaboration. The most convenient browser is usually Google Chrome, but Docs works with most browser options.

Screenshot shows the Google Docs main page with many ‘Recent documents’ displayed. A red square surrounds the + icon button in the bottom right corner.

How to use Google Docs on your mobile device

You can use Google Docs on Android or iOS. The Google Docs app is similar on both platforms. These steps help you use the Docs app on most mobile devices.

You now know how to get started with Google Docs on your mobile device. You’re ready to get work done on your phone or PC, no matter where you are.

A useful tool for productivity and collaboration

Google Docs is a reliable word processor. If you enjoy the collaborative features of the tool and don’t want to use a paid platform, you can’t go wrong with this browser-based word processor. If you enjoy using Docs and want to try similar tools, check out the top PC-based andmobile-based alternatives for Google Docs.

The note-taking app I should have used all along

Broader branding hints at wider paid-tier ambitions

Get 14 ports for $170

you’re able to now learn languages too

I played the opening mission of The Outer Worlds 2 and really enjoyed what I experienced

A hefty discount makes this a no-brainer